Purchasing

The Purchasing module handles supplier relationships and the procurement of raw materials.

Suppliers

Navigate to Manage → Purchasing → Suppliers to manage your supplier directory. Each supplier record includes:

• Company name and contact details
• Associated materials they supply
• Order history

Purchase Orders

Create purchase orders to replenish inventory:

1. Select a supplier
2. Add line items with materials and quantities
3. Set expected delivery date
4. Submit the order

Purchase orders track their status through the procurement process.

Receiving into Stock

When a purchase order arrives:

1. Open the purchase order
2. Confirm received quantities (which may differ from ordered quantities)
3. Receiving creates inventory lots and stock movements automatically

Each received item generates a Receive movement in the inventory audit trail, linking the stock back to the supplier and purchase order for full traceability.

Integration with Forecasting

The inventory forecasting system factors in pending purchase orders when calculating material availability. This prevents duplicate ordering when a PO is already in transit for materials showing as low stock.